FOCUS West is committed to complying with its responsibilities under data protection legislation and takes this duty very seriously. This privacy notice lets you know how we use the information you give to us and your rights with regards to this. It is important that you read this information carefully prior to submitting this form.
FOCUS West is based at the University of Strathclyde and so the University is the data controller under the legislation. Any enquiries regarding data protection should be made to the University’s Data Protection Officer at firstname.lastname@example.org or to FOCUS West at email@example.com
What information we hold about you
In addition to any information you have added to your profile we hold information about which FOCUS West activities you participate in during your time at school. When you leave school, we will also find out what you have gone on to do, e.g. gone to university or college, secured a job, started an apprenticeship and retain this information for up to 5 years.
Purpose of collecting and processing data
To allow you access to Focus Point website
We are collecting your information for the purpose of creating an account for you to use our Focus Point website. This website not only provides information, advice and guidance on your post school options but is where you will register to take part in FOCUS West activities and build your own personal profile which can be used when completing applications for college, university or employment.
To administer the FOCUS West activities you may wish to participate in
If you choose to sign up to one of the activities we offer to your school, we will use the details you submit in the activity registration form to administer the activity. This information is passed to the relevant West of Scotland institution delivering the activity as our FOCUS West delivery partner to help them to organise the sessions.
To evaluate our programme based on where you go after leaving school
We want to know whether this website and other FOCUS West activities help you to make a decision about your future. Therefore, we send your details to Skills Development Scotland (SDS) who can let us know what you decide to do after you leave school, e.g. go to university or college, secure a job, start an apprenticeship.
To contact you with information that you might find useful
We would like to send you emails with useful information and details of events and initiatives that might be of interest to you relating to school and what you may choose to do once you leave. We will only do this if you say it is ok. If you would like to receive this kind of information from FOCUS West, please tick the yes box when asked the question on the registration form. (Please note – we will only send you emails if you are 12 years old or over as this is the age you are able to provide consent of this kind under data protection legislation). If you wish to change your mind, you can subscribe or unsubscribe from these emails at any time on your Profile page.
This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses “cookies”, which are text files placed on your computer to help the website analyse how users use the site.
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
Who we share your data with
Your teachers can see the data you put on the Focus Point website as many schools will use the site to complete classroom activities. They can also send you messages on Focus Point in the form of alerts to give instructions or feedback on what you have been doing. They will also see if you register for a FOCUS West activity. This is because they have to ensure that you register for activities that are relevant to you, ensure everyone who should be at the event is registered and make sure that other teachers know when you are not going to be in your normal classes.
Only approved FOCUS West delivery partners have access to your data for the purpose of running events and only the relevant university will see your personal information. Our delivery partners are:
S2 Changing Focus – University of Strathclyde (firstname.lastname@example.org)
S3 Into Focus – University of Strathclyde (email@example.com)
S4 Focus on Four – University of Strathclyde (firstname.lastname@example.org)
S4 Focus on Futures – FOCUS West central team (Jorge.email@example.com)
S5/6 Top Up – University of Glasgow (Kelly.firstname.lastname@example.org)
S5/6 Schools Partnership – FOCUS West central team (Jorge.email@example.com)
Focus Point – FOCUS West central team (firstname.lastname@example.org)
Portfolio Development Programme - Glasgow School of Art (S.Kay@gsa.ac.uk)
Widening Access to the Creative Industries - Royal Conservatoire of Scotland (J.Paul@rcs.ac.uk)
We will also share your details with Skills Development Scotland (SDS) so that they can tell us about what you do after you leave secondary school. SDS is Scotland’s national skills body. It works with partners, like Focus West, to provide services that deliver the very best outcomes for Scotland’s people, businesses and the economy. We share this data to evaluate how well this programme is helping young people decide on what to do after school whether this be go on to university, college, apprenticeships or employment. We have a Data Sharing Agreement in place with SDS and the transfer of data is all done through a secure server to ensure your data is safely shared between the two parties. This information is used to create statistics which is used in our annual report and promotional materials but you will never be named or identified in these publications.
Legal basis for processing
Under data protection legislation, we are required to identify our legal basis for processing your data. This means that we have to have an appropriate reason for using your data or else we wouldn’t be allowed to collect and use it. Focus West is funded by the Scottish Funding Council designed to widen access to higher education. We work with educational partners to help all pupils with the potential to succeed to have more choices and opportunities in their higher studies and careers. This is an important task carried out in the public interest which is why we require to collect and use your data.
On the Focus Point registration form and when registering for specific FOCUS West activities, you will see that we also ask you if you would like to receive information from ourselves or our relevant delivery partners that may be of interest to you. In this situation, we will only process your data if you provide your consent to do this. You can consent to receiving messages from just FOCUS West or just the delivery partner or neither/both and can withdraw this consent at any time.
How long we will store your data
Your data will be kept on the secure web servers until you have finished S6. As some people leave school earlier than this but we do not have that information available to us, we will keep the information until you would have finished S6 even if you leave before this time. After this, we will store your data on our own secure hard drive for a maximum of 5 years so we can see what you get up to after leaving school.
You also have other rights. These include
- The right to change incorrect data. Most of the information we hold about you can be changed on your profile page. Should you have any problems with this or wish to change any other data we hold about you please contact email@example.com
- The right to withdraw consent to being contacted by FOCUS West or our delivery partners about information that might be relevant to you outwith that required for the administration of the Focus Point website or the activities you register to participate in. You can withdraw consent from FOCUS West emails by changing the preferences in your profile. If you wish to stop receiving emails from our delivery partners, you can contact them on the email address above.
- The right to restrict how we use your data. In some instances, this may not be possible but we will again endeavour to be as flexible as possible with such requests.
- The right to complain about how your data has been used. If you have any concerns or issues with how we have processed your data you can contact the Data Protection Officer at firstname.lastname@example.org . You also have the right to lodge a complaint against FOCUS West and the University regarding data protection issues with the Information Commissioner’s Office (https://ico.org.uk/concerns/).